UWYMV Loan Policies

The UWYMV provides loans of material to qualified researchers who are working on scientific studies, or for use in education. Researchers who are interested in requesting a loan, either a returnable loan of specimens or a non-returnable destructive loan should read the following information thoroughly and carefully. Once the required information is assembled, it should be sent to a UWYMV curator for approval.

General Loan Policies

  • All loan requests should include a brief summary of the research for which the proposed material will be used for. The summary should include objectives of the project, methods of analysis, its potential scientific value, and a list of specimens from the UWYMV. Information on the specimens available from the UWYMV can be found by searching our online database. Student and postdoc requests should be co-signed by a faculty advisor, and contact information should be clearly display in the request.
  • All loans will include a Loan Agreement form from the UWYMV. The borrower must sign and return a copy of the Loan Agreement form immediately upon receipt of the specimens or tissues.
  • Researchers agree to acknowledge the University of Wyoming Museum of Vertebrates (UWYMV) in any publication, report, or presentation, and should provide a copy of publication or report to the UWYMV. This allows the museum to track the use and contribution of the museum to the scientific community over time.
  • Publications should include reference to each of the UWYMV specimens used in the publication, including tissues. If the sequence is submitted to a GenBank or other genetic databank, the researcher must reference the UWYMV specimen in the specimen voucher field, as well as provide the databank number to the UWYMV.
  • Loans should not be transferred from the borrower to another institution without written permission from the UWYMV.
  • Loan material will be used only for the project described in the loan request. If the researchers wish to use the loan material for an additional project, written permission must be obtained from UWYMV in advance.
  • All loan material will be returned via the same method of shipment as they were sent unless other arrangements are made in writing with the UWYMV.
  • Permits for transport or import for loan material must be provided by the borrower. International loan requests must include copies any foreign import permit required for the material. The borrower is also responsible for providing copies of all foreign export permits necessary for the return of the material. If international permits are not required for the material, then this information should be included in the written loan request.

Specimen Loans

Specimen loans can be made for skins, skeletons, and alcohols from the UWYMV collections. Loans of specimens are made to researchers from institutions with facilities that can properly house and care for the loaned material. Researchers who are not affiliated with such institutions should make arrangements with an appropriate facility to house the specimens before contacting the UWYMV, and should include the agreement of the institution to house the material in the loan request. Type specimens, and eggs and nests are not loaned except under special circumstances.

Tissue and Destructive Sampling Loans

Destructive Sampling Loans are loans of material that are consumed during research. These loans include subsamples of tissue, samples of skin, fur, feathers, toe pads, or bone. Since collections offer only finite amounts of such materials, the UWYMV requires that researchers must provide compelling reasons for why the project needs the requested museum material. Requests for historical Destructive Sampling Loans will be examined more stringently then requests for loans from the tissue collection.

In addition to the information listed above for loan requests, Destructive Sampling Loans require that researchers provide the following additional information:

  • What is the availability of research material for the project, including the researchers own efforts to collect samples.
  • What methods will be used for the analysis of the material being requested, and the qualifications of the researcher to conduct the proposed analysis.
  • The funding available to complete the project, and a general time line for study.
  • The UWYMV also holds the right to request the return of unused tissues, DNA extracts, or other destructive samples upon completion of the study.

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